Parents Association

These guidelines may be amended by a majority vote at a meeting of the general membership. The Executive Committee will submit written notice of the proposed changes to the general membership in advance of the scheduled meeting.
 

The PA Executive Committee has the authority to approve the use of funds collected through dues and de-minimis fundraising activities to promote the purposes of the PA and the general good of the Regis.    

Budget reallocations for expenses within a committee budget/line item are at the discretion of the committee chair(s). 

Budget overages that cannot be covered through the reallocation process above and unbudgeted expenses should be approved in the following way:

1)    Amounts from $0.01 up to and including $1,000 shall be approved by the PA President
2)    Amounts greater than $1,000 and up to and including $5,000 shall be approved by the PA President and the PA Board
3)    Amounts greater than $5,000 shall be approved by the PA President, the PA Board and the general PA membership

Any amounts to be reallocated above $5,000 will be voted on by the general PA membership at the next calendared PA Committee Meeting as part of the voting agenda. The money to be reallocated cannot be reimbursed until approved. 
 

The Parents’ Association (“PA”) is a service organization of involved parents of students enrolled at The Regis School of the Sacred Heart ("Regis"). The PA’s objectives are threefold:

•    To support the educational objectives of Regis;
•    To foster communication and cooperation among teachers, parents, the Regis Board of Trustees, and the Regis Administration;
•    To build and strengthen community with mutual respect, instilling Sacred Heart values and the Regis tradition; and
•    To provide support for parent education concerning student academic and social development.

The PA sponsors special events, provides cultural and program enrichment, and supports the marketing and outreach efforts of the Regis Administration.
 

EXECUTIVE COMMITTEE

President
President-Elect
Vice President – Communication
Vice President – Treasurer
Immediate Past-President
Chair, Class Coordinators
Co-Chair, Class Coordinators
Secretary
Parents’ Association Liaison (ex-officio)
Head of School (ex-officio)

TERMS OF OFFICE

Officers serve a one-year term, with the exception of VP positions which require a two-year commitment. New members are identified in the spring of each year. In the event of an officer position opening during the school year, a new member will be identified as soon as possible.

OFFICER SELECTION METHOD

Nominations for open officer positions, including President-Elect and Vice Presidents, Chair and Co-Chair of Class Coordinators are discussed by the Executive Committee. The President-Elect will automatically assume the President position at the end of the one-year term as President-Elect. The Co-Chair, Class Coordinator will automatically assume the Chair position at the end of a one-year term as Co-Chair. The roles of President-Elect and Co-Chair, Class Coordinators are presented to the Parents’ Association Advancement Liaison (ex-officio) for school approval. Newly elected officers will be announced prior to the end of the school year.

 
MEMBERSHIP

All parents of enrolled students are automatically members. 

DUES

Membership dues are determined by the school in the prior academic year and are collected concurrently with tuition to cover the necessary costs of the PA.

MEETINGS

The PA meets monthly, with the exception of December and March. Meetings are open to all Regis parents and should be attended by all Executive Committee members, Committee Chairpersons, and Class Coordinators. The Executive Committee meets monthly and should be attended by all Executive Committee members.

Sign-In Procedures
All visitors must enter through the front door of the Milestones Building. For security reasons, all parents, volunteers, and visitors must sign in at the front desk. Badges will be provided to indicate you have signed in. Those without badges will be asked to obtain one at the front desk. To prevent distractions and disruptions, only students and school personnel may go directly to the classrooms. All messages for volunteers will be left at the front desk. Please check with the receptionist when you sign out.

We are dedicated to providing maximum classroom instructional time to our students and staff. When picking up a student, parents are to wait in the Milestones Building foyer for their child to be sent to them. This procedure is especially important at dismissal times.
 

PRESIDENT

• Assists the Regis Administration in identifying and scheduling PA events for the year
• Coordinates committee activities and special events
• Recruits committee chairpersons and appoints chairpersons for special events
• Interfaces with committee chairpersons and the Regis Administration
• Provides items for newsletter, emails, and other means of publicity concerning PA events in coordination with Vice President – Communication
• Prepares agenda for PA meetings and Executive Committee meetings
• Presides at PA meetings
• Coordinates with committee chairpersons concerning reports to be presented at PA meetings
• Communicates volunteer opportunities to parents in coordination with Vice President – Communications
• Prepares budget with assistance of President-Elect and Treasurer
• Approves requests for use of PA funds to support event and standing committees with the Treasurer
• Assists committee chairpersons with budget questions and compliance with specific committee budgets
• Suggests revisions and updates to the PA by-laws and Committee Chairperson Guidelines

PRESIDENT-ELECT

• Assists President with all duties
• Assists in coordinating committee activities and special events
• Assists President in preparation of annual budget
• Coordinates Faculty/Staff Christmas Fund and End of Year Fund

VICE PRESIDENT – COMMUNICATION

• Provides items for newsletter, emails, and other means of publicity concerning PA events and support of Regis in coordination with the President
• Communicates volunteer opportunities to parents in coordination with the President
• Sends out notice of PA meetings and handles all correspondence in coordination with the President

SECRETARY

• Records minutes at all meetings
• Obtains approval for meeting minutes and coordinates having them posted on the Regis website
• Provides hospitality at PA meetings

VICE PRESIDENT – TREASURER 

• Oversees budget expenditures to ensure budgetary compliance
• Prepares budget with assistance of President and President-Elect
• Ensures maintenance of proper financial records of PA in coordination with school accountant 
• Approves requests for use of PA funds to support event and standing committees with the President

HEAD OF SCHOOL

• Serves as liaison between Regis and the PA and as a consultant with the Executive Committee’s work of program planning

PARENTS’ ASSOCIATION ADVANCEMENT LIAISON

• Acts as liaison between the School and the Executive Committee
• Assists the Executive Committee and Standing and Event Committees in program planning and scheduling of events
• Reviews and provides support in preparing the annual PA budget

IMMEDIATE PAST-PRESIDENT

• Serves as a consultant to the Executive Committee

Each Committee Chairperson and his/her committee are responsible for coordinating all aspects of the event and are supported by the PA Executive Officers and the Advancement Office. Each chairperson must deliver a committee report at the PA meeting immediately prior to and subsequent to a committee event. Chairpersons of those committees, whose work is ongoing, are respectfully asked to provide a report on the committee’s work either in person or in writing, when requested, at each PA meeting. Temporary committees may be formed for specific purposes with the approval of the Executive Committee.

Standing Committees

BEEHIVE SNACKS

• Recruits and coordinates volunteers to receive and distribute snacks from assigned classes on the specified days of the month for that class, and remind each grade which month they have been assigned.

BEEHIVE PROJECTS

• Supports the faculty and staff by helping with faculty projects such as monthly birthday bulletin boards and decorating the halls for Welcome Wednesday and Christmas. 

HEART TO HEART

• Assists in addressing needs within our school community; whether celebrating the birth of a new child or mourning the passing of a loved one.

PARENT PRAYER GROUP

• Meets weekly to pray the rosary in the Chapel.
• Coordinates a GroupMe (or the like) for members that have signed up to the Parent Prayer Group.

SPIRITWEAR

• Assists in the design and selection of spiritwear items
• Coordinates the sale of the Regis' spiritwear
• Attends special events at which spirit wear will be offered for sale.

STAFF APPRECIATION

• Coordinates special treats or favors for the faculty and staff throughout the school year.
• Coordinates and plans end of year luncheon for faculty and staff

UNIFORM RESALE

• Organizes used uniform collection and resale throughout the year

 

Event Committees

FAMILY FUN KNIGHT

• Coordinates this community building event and oversees all aspects of this event with the assistance of the Parents Association Liaison in the Advancement Office

GO TEXAN DAY

• Organizes an educational program and events for the students in connection with the trail riders on Go Texan Day

HALLOWEEN PARADE

• Organizes Halloween Parade for students in coordination with Advancement

INTERNATIONAL DAY

• Highlights international heritage through entertainment, curriculum activities, and a displays of the culture of countries around the world by soliciting volunteers to represent a country of their choice.

7TH & 8TH GRADE DANCE

• Coordinates 7th & 8th grade Regis/Duchesne dance at Regis. Theme is chosen by Regis Student Council and dance is chaperoned by faculty/staff.

SPRING FETE

• Coordinates Middle School event with Regis Faculty Lead. Assistance is provided as needed (e.g. snacks, volunteer coordination).

FIELD DAY

• Coordinates school-wide event with Regis Faculty Lead. Assistance is provided as needed (e.g. coordination of score sheets, parent volunteers, and snacks).

HIGHLAND GAMES

• Coordinates Middle School event with Regis Faculty Lead. Assistance is provided as needed (e.g. snacks, volunteer coordination).

HOLIDAY PARTY

• Parent and/or Committee identifies location and hosts holiday event for the PA.